Q1 - SUPPLIER QUALITY SYSTEM REQUIREMENTS
The supplier must maintain quality records pertaining to all ECS order information. To include sub tier, process, raw material, manufacturing, plating’s and organic coatings, non-standard hardware and FAI and government documents associated to the P.O. for a minimum of 5 years unless otherwise noted.
Q1 A: ECS requires your quality system to be certified to an ISO 9001 or AS9100 standard. ECS may request a copy of a current certification by an accredited certification body. Certification must be maintained for the life of the Purchase Order. ECS reserves the right to terminate the purchase order if the current certification becomes invalid or expires with no liability to ECS.
Q1 B: ECS requires you to have a documented quality system equivalent or compliant to an ISO or AS 9000 standard. A valid quality manual must be maintained which covers applicable sections of compliance and documented evidence of the quality processes.
Q1 C: ECS requires you to have quality control capabilities sufficient to produce contracted products to ECS engineering specifications.
Q2 - QUALITY RECORDS
Suppliers shall maintain records pertaining to certifications, test results and any records that are evidence of final acceptance of products or services for a minimum of 5 years unless otherwise noted. When Government or regulatory agency documents are part of an ECS P.O., the documents must be maintained for a minimum of 7 years.
Q3 - FIRST ARTICLE INSPECTION (FAI)
A First Article inspection is required by your facility. The first article inspection must be documented on form AS9102. You may use your own form provided it contains the same information and format as the AS 9102 form. First article information must include all applicable materials, processing, testing, ECS provided products and non-standard hardware.
First article inspection shall be performed on the first production part of the specific part number prior to shipment, to include any product that has had a lapse in production greater than 2 years. The FAI report shall be submitted to ECS quality department prior to the first shipment. The First Article Part must be identified (tagged) as “First Article Part”.
A new FAI is required if the process is moved to another facility or is out sourced. A “Delta” first article report is also required when changes occur in characteristics or dimensions which affect the original first article configuration or, if a change in the way the part is processed that may affect the outcome of the final product. The Delta first article report must accompany the next shipment.
Q4 - SPECIAL PROCESS CERTIFICATION
Certification is required for all special processes performed, i.e. plating, organic coatings, welding, special assembly etc. The certification must include, as a minimum, the specification and revision of the process performed, ECS P.O. number, ECS part number and revision, quantity, date the process was performed and a certification number traceable to the lot or batch and materials used in the processing. The contracted process must be controlled by your facility as required by the noted specification. The certification must be signed by personnel authorized or delegated by quality control.
If the process is performed by a sub tier for an ECS product the certification must contain reference to the ECS part number AND revision.
Q5 - Corrective Action:
Supplier shall, upon request from ECS, provide information relating to root cause and corrective action assessments for fabricated product or material discrepancies. Approval is required prior to initiating subsequent product deliveries when previous escape defects have been documented by ECS.
Q6 - RAW MATERIAL CERTIFICATION AND TRACEABILITY
Raw material certification is required with this order. Certifications must contain chemical and physical parameters, heat number, mill traceability, material type designation and material form (plate, round stock etc.). Certification must be traceable to your facility through the distributer or mill direct. Material used in the manufacturing of the product must be traceable to the lot or batch of the contracted item/s.
Q7 - Control of Non-Conforming Products: Nonconforming material must be adequately documented, identified, and controlled to prevent unintended use. ECS must be notified of products that deviate from contract requirements. If previously delivered materials are impacted by the discovery of a material nonconformance the supplier shall immediately disclose to ECS nature of the problem and affected Purchase Orders.
Q8 - PACKAGING AND HANDLING All parts must be protected prior to shipping from your facility, as applicable to configuration of parts being shipped. Depending to the process your company is performing, additional protection may be required by your facility to prevent damage to services or processes you have performed. Media such as butcher paper, plastic netting, bubble rap, or other positive protection may be additionally required by your facility. Use of newspaper is not allowed.
Q8 - A - SPECIAL PACKAGING REQUIRED
Due to the fragile nature of the parts or the ease in which they may be scratched, dented or scuffed, special packaging is required.
Individual wrapping: Parts may be individually wrapped in butcher paper, plastic sleeves, Styrofoam or cardboard to prevent part to part contact sufficient for the part configuration and weight.
Layering: When layering parts, sufficient cushioning between layers must be used based on the weight of each layer. Individual parts per layer must have a separator to prevent part to part contact or individual wrapping.
Boxing: parts must be sufficiently boxed to prevent damage pertaining to method of transport. Crating and or palletizing may be used provided boxing is sufficient to protect for transport.
Q9 - AGE SENSITIVE PRODUCTS
When services or products from the supplier include using or purchasing materials with a limited shelf life, the supplier shall include the expiration date of the materials used and batch identification on the required certifications. Products ordered must have a minimum of 80% shelf life upon receipt at ECS. Products must have the expiration dates clearly marked on the container.
Q10 - CERTIFICATE OF COMPLIANCE (C of C)
A Certificate of Compliance shall accompany each shipment. Certificate of Compliance must be signed by an authorized quality representative and reflect all information necessary to identify the product. Information must include the part number being certified, quantity, current part number revision, date of manufacture, lot or batch number (date of manufacturing may be substituted for lot or batch number) and a statement certifying that all processes have completed in accordance with P.O. and engineering requirements.
Q11 - Counterfeit Materials:
No suspect or counterfeit items are to be contained within the delivered product. Seller shall only procure new / unused parts and materials from Original Component Manufacturers (OCM) or their authorized distributors. Seller and its Sub-tier suppliers shall maintain sufficient control to prevent the procurement, installation, use, and delivery of materials and equipment that contain or exhibit suspect or counterfeit item characteristics or conditions.
Q12 - ECS SOURCE INSPECTION REQUIRED
ECS source inspection is required prior to shipment. The supplier shall contact the ECS purchasing department at 541-476-8871 to coordinate scheduling of source inspection. Contact must be made at least 7 days in advance of shipment.
Source inspection shall consist of an ECS quality representative arriving at a prescribed time to conduct the inspection of the complete shipment or parts as noted on the corresponding P.O. Parts being inspected must be presented as a complete product to the P.O. Supplier must provide an area sufficient to inspect the parts and all necessary equipment to substantiate all dimensions and/or configuration of the products. Supplier must also provide inspection personnel to perform the inspection as necessary to substantiate engineering requirements.
A documentation package must also be provided that substantiates all engineering requirements to the P.O. services being performed. As required, the package must include routers, test data, material, plating/coating, hardware and certified process certifications. Forms which would substantiate any dimensional measurements that would not be available to be measured at the time of source inspection are also required as applicable.
Q13 - Removed
Q14 - RIGHT OF ENTRY
ECS reserves the right to access supplier’s facility with proper notification given by ECS. Access shall be sufficient for the verification of supplier’s quality and operating systems to examine contracted services being performed for ECS. Access may entail in-process work verifications, test witnessing, certified process verifications and general company practices associated to the contracted services.
Q15 - Buy American Act:
This Purchase Order is subject to DFAR clause 252.225-7001 titled "Buy American Act and Balance of Payments Program”. Seller is responsible for compliance with such clause and agrees to indemnify and hold harmless Buyer from any and all direct, indirect or consequential expenses or other damages relating to or arising out of the failure of Seller or its Sub-tier suppliers to comply with such clause.
Q16 - SUB-CONTRACTRACTING SUPPLIERS
When sub-contractors are used to perform work contracted to your facility it is required that you contact ECS for permission to sub-contract.
Q17 – Suspect/Counterfeit Items
Products furnished under this purchase order are intended for use in a U.S. Department of Defense program and detection by the buyer of any suspect or counterfeit condition leading to evidence of deliberate misrepresentation of a supplied item may result in an investigation into the validity of certification, fraud and/or forgery by the U.S. government.
Q18 - Removed
Q19 - TEST REPORTS
Testing is required at your facility. All testing must be performed in a controlled environment as required by engineering specifications. Certifications are required which state the equipment used, time and date of test, part number tested, test parameters and results and verification of test performed by the authorized test technician. Report must accompany the certification package to ECS. Test documentation should be traceable to raw material lots, heat number, production documentation and any serial numbers as applicable.
Q20 - Control of Special Processes- Welding:
Special process controls must be initiated to ensure quality practices are maintained for all welding operations. Weld preparation, execution, and inspection must be accomplished by certified personnel. Objective evidence showing applicable qualification status for each type of weld dictated by the product design will be required prior to acceptance by the Buyer and their customer.
Q21 - Special Process Documentation- Welding:
Weld Procedure Specifications (WPS), post weld heat treatment processes, etc., must be developed and submitted for acceptance. Vendors should have positive material identification and traceability procedures in place that cover control / storage of consumable materials. Internal shop planning documents that describe the intended work flow and introduction points for sub tier components and/or special processing operation steps may also be required.
Q22 - Secondary Flow-Down Obligations:
Sellers to ECS shall flow down all applicable requirements to Sub Tier suppliers who provide products or services in support of this Purchase Order.
Q 23 - Removed
Q-24 - Functional Test Data:
The Seller shall submit results of the product testing in a form of documented data containing actual and specification values/requirements.
Q25 - 100% INSPECTION REQUIRED
All parts shipped to ECS shall be one hundred percent (100%) inspected. Sampling inspection is not allowed unless approved inspection plans are used. Contact the ECS quality department for sampling plan options
Q26 - GOVERNMENT SOURCE INSPECTION (GSI)
Government source inspection (GSI) is required prior to shipment from your plant. On receipt of this order, promptly furnish a copy to the government representative who normally services your plant, or, if none, to the nearest army, navy, air force, or defense supply agency inspection office. In the event the representative or office cannot be located, our purchasing agent should be notified immediately. Evidence of government source inspection must be included with each shipment.
Q27 - LATEST REVISIONS
The product being manufactured and / or service being performed must be performed to the latest revisions. At no time will other revisions be used other that what is indicated in the current purchase order without written permission of an authorized ECS purchasing representative. Processes being performed must be to the latest revisions including all applicable PSD’s and must be noted on the certification.
Q28 - LOT SHIPMENT TRACEABILITY REQUIREMENTS
Lots may not be commingled. A production lot shall consist of parts which are all the same configuration fabricated from the same conditions and material, processed (including heat treat) together and produced as one continuous run.
Q28 - A A casting, forging, machined part or stamping lot consists of the same part number of one alloy, produced using the same process parameters and contains a homogeneous heat pour, or same basic material.
Q28 - B A plating lot (cadmium, anodize, chem film, etc.) shall consist of treated articles on the same order treated under the same conditions from the same chemical composition from the same tank.
Q28 - C A coating lot (paint, powder coating, etc.) shall be processed as one batch on the same part on the same order. A batch is defined as the end product of all the raw materials mixed or blended in a single or continuous operation.
Q29 - APPROVED SUPPLIERS
All materials and/or services used in the production or service performed must be procured from ECS approved suppliers. Contact the ECS purchasing Department for a list of approved suppliers.
Q30 - CRITICAL CHARACTERISTICS CONTROL
Critical characteristics control is required on this order. The supplier is required to submit information in accordance with instructions provided on the P.O. or engineering requirements for identified characteristics requiring SPC, 100% dimensional verification or other charting practices.
Q31 - ECS SUPPLIED PRODUCTS
ECS has provided products, tooling or digital media with this order. You are required to verify all ECS property upon receipt and document what was received and the condition it was received in. Parts, hardware, compounds and materials must be inspected by your facility prior to use. Report any discrepancies to ECS quality department. Do not use any supplied products or materials if discrepancies exist without authorization by ECS. Any overages must be returned to ECS.
Tooling which is considered to be ECS property must be maintained by the supplier. Periodic inspection for damage/wear is required. Report any damage to ECS promptly. Tooling/products must be kept in environments not conducive to damage. Tooling and/or products must be returned in good condition.
should be construed as granting any license or right to use any information, images, or trademark without the prior written consent of ECS or the trademark owner.